When you get a W9 form from your employer, you should never send it to just anyone. The form contains sensitive information, such as your taxpayer identification number and social security number, which can be easily misused by people with malicious intentions. The IRS uses the W9 form to collect this information, and it's important to be aware of this when filling out the form. Below are some tips for avoiding sending the form to strangers.

Firstly, ensure that your current address is correct. Your address must differ from the address listed in the payer's records. Otherwise, source will send the form to an old address. Also, be sure to include your Social Security Number or Employer Identification Number in the box below. If you do not have one, you may need to use an alias, such as 'Jane Smith'. Lastly, be sure to include the correct date of birth.

Secondly, be sure to input the correct name on your W-9 form. Even a tiny typo can lead to an audit, making it appear as if you didn't file the proper 1099-MISC forms. Be sure to input the correct information on your form. You can even use a W-9 tool to help you with the process. The tool will allow you to input the federal tax classification and guide you through the entire process.

Thirdly, try to download an online software to help you fill out the W-9 form. One good option is PDFChef, which allows you to fill out the form and send it to the employer. It also lets you send the completed form to several recipients. This way, you won't need to deal with the hassle of mailing out the form to each individual. And don't forget to sign and save the form after you're done with it.

Fourthly, be sure to keep the W9 form up-to-date. You can use the same W-9 form throughout the year, but it's important to update it if your employees change. This prevents the IRS from penalizing you for not updating your W-9 form. After all, it's impossible to remember all of the personal and business changes that happen throughout the year. So, be sure to always keep your W-9 form updated!

Finally, make sure to include the correct TIN, FATCA codes, and the address of the person who's making the payment. When you've filled out the form correctly, make sure you sign and submit it. This is the first step in the process of filing your form with the IRS. If you change your TIN, or change your name, you'll need to file a new W-9 form. If you're not sure about this, you can always check out IRS's instructions.

The W-9 form is a vital piece of paperwork for independent contractors. While it's essential for tax reporting purposes, printing out a W-9 form can be time-consuming. Filling out an online W-9 form is a faster and more convenient way to complete this important form. Offering the option to fill out the W-9 form online to your subcontractors and freelancers will reduce paperwork, save you money, and speed up the process.