Whether you run a business, a hospital or a university, keeping confidential documents only under the control of those who have permission is imperative.

Pull Printing is the term that defines the secure printing of documents, in which your company ensures that certain documents do not fall into the wrong hands, and also avoid wasting ink and paper.

In this article you will easily learn about owner’s manual printing, what are the advantages and why you need this solution in your corporate environment?

What is security printing?

Secure printing, also known as Pull Printing, is a printing feature that allows a user to send files to print and retrieve to any printer connected to the network, upon authentication.

This means that:

• You send a file to print and you don't have to worry anymore.
• Your file will only print when you go to the printer and manually authenticate.
• Also, since printing is not tied to the printer, you can print this file on any printer.
• Whether on the first or fifth floor, if there is a printer on the network, your file is ready to print.

Why is secure printing important?

It is important because the user must authenticate to the printer before printing, owner’s manual printing completely eliminates the risk of leaking important information.

In addition to keeping sensitive data under control, this solution also avoids the famous frictions between departments, as there is no longer any risk of information being accidentally forgotten or lost in printer trays.

Another important point is:

• Significant improvement in information management.
• This solution allows all operations performed on the printers to be recorded.
• This way it is possible to find out when a document was printed, and which user is responsible for printing.

Remember: The government is increasingly strict to ensure that its regulations are properly enforced. It is imperative to keep paper records for auditing and evaluation purposes, but this information also needs to be protected.

What are the authentication types?

Due to the different needs of companies and the number of printer manufacturers, there are different authentication methods for each company to best fit the solution.

They are-

• Release via Web: Authentication is done through a web interface, where the user can manage prints from a station.
• Embedded: The authentication and administration of prints is done directly on the equipment panel.
• Embedded tablet: Developed to take technology to equipment without a touch panel.
• Card reader: Designed to streamline user authentication and access.

Advantages of secure printing

• Flexibility: User can print first and choose printer later, as printing is no longer tied to specific equipment;
• IT Management: Instead of managing hundreds of print queues on print servers and multiple printers on users' desktops, there is only one print queue on each user's PC
• Costs and environment: Reduces uncollected paper
• Security: No more unattended documents in printer output trays, user must authenticate, increasing privacy policy compliance
• Increased productivity: Since printing can be done on any device, there are no more queues at the printers and documents piled up in the trays.

Conclusion

So, contact with the best Manual printing near me service and tell them about your requirement.