It's that time of year when you need to think about getting your employer W-2 forms printed and mailed to your workers. The IRS also needs a copy, so we've got to do this for 1099s as well. It's not just about printing them though, it's about making sure they're done correctly. How to Create and Print W2 Forms in QuickBooks Desktop, Online, Payroll tasks that accountants and small business owners must juggle successfully every year. Doing it manually is tedious, repetitive, and time-consuming. Printing paper copies from your computer can be frustrating if you don't know the steps to follow.