Conclusion by the property manager of the contract with the cleaning service should be a thoughtful decision, not only because the contract for the provision of such services we conclude for a longer time, but also because because of a wise decision we can save our time and money. The choice of a professional cleaning company means that for many years we may not use the services of a conservator and enjoy the perfect appearance of our building every day.
What aspects should we pay attention to when looking for a cleaning service?
When choosing a cleaning company, we should remember that the appearance of the building is our showcase. Therefore, the only and most important criterion for our decision should not be the price, because rates too low in relation to market realities usually mean low quality of services rendered. It is therefore necessary to find a customer who will guarantee an optimal price-quality ratio.
The price of cleaning services should depend, among others on the type of building surface, scope and frequency of works, and the type of cleaning agents used in the cleaning process. Only after taking all these factors into account can we verify subsequent offers. Before making your choice, you need to specify your expectations for the cleaning company, because the higher the building standard, the higher the requirements and, as a result, the higher the price.
We should be guided by the principle that the most important is the quality of services provided, their uninterrupted provision and no impact on our core business. In a word, the cleaning service should be invisible, clean quickly and as silently as possible.
An important tip when choosing a cleaning service is certainly the year the company was founded. Usually, companies with many years of experience are more reliable and professional than those existing for several months, especially since there are many cleaning services on the market, many of which provide services at a fairly low level.
A cleaning company should inspect the property before concluding the contract. Inspections allow individual adjustment of the service offer to the needs of a particular customer.
In addition, it is worth paying attention to whether the offer contains information about employees with a description of their experience, a list of certificates held, a description of their work clothes, a copy of the civil liability policy, a description of procedures for emergency procedures caused by, among others accident at work, employee absence, or equipment failure.
A professionally prepared cleaning service offer should also contain information about the possibility of providing additional services, such as facade cleaning, washing carpets and furniture upholstery, floor and wooden elements protection, snow removal etc.
Also, do not forget that the cleaning service ensures order in the common areas of the property, i.e. staircases, corridors, elevators or at the entrance door.

It is also worth seeking information about which cleaning company has a reputation on the market and to know the opinion of its customers. This can be helpful when making the final decision.
Choosing a cleaning service is just the first step, and the next should be formulating a service contract. Precise definition of the rights and obligations of the parties to the contract is necessary for both parties to be satisfied with the cooperation.
In particular, we should set a work schedule (e.g. in the form of an annex to the contract) by specifying a weekly or monthly plan with the cleaning service with suggested working hours. The building's area can be divided into sectors, and the performance of individual activities should be planned, e.g. activities performed daily, once a week, and some once a month. In addition, the parties should agree on what periodic services do not fall within the scope of the monthly lump sum and what the cleaning of the office should look like at weekends and holidays.
In the contract, it is worth specifying precisely the number of people who are to take care of order in the property, the quality of preparations and equipment that the company will use for cleaning, and above all, precisely specify the area for cleaning and the scope of work.
It will also be important to include a point on employee training in the contract. It should be remembered that equipment and technologies in the cleaning industry change very quickly, so it is reasonable to conclude a contract with a company that cares for constantly improving the qualifications of its staff.
It is also necessary to formulate requirements for the equipment used for cleaning. It should be emphasized that modern and precise devices and machines (e.g. sweepers for dust-free garage cleaning, or special polishers for polishing stone surfaces and floors), which have the best cleaning services at their disposal, will work faster, more efficiently and effectively, which significantly shortens cleaning time, as well as the number of employees involved in these activities. It is important to adapt cleaning services to the season of the year and external conditions.
The contract with the cleaning service, in addition to the standard provisions precisely specifying the parties to the contract, the subject of the contract or the remuneration, should also contain a number of provisions related to ensuring constant quality of services provided by the cleaning service.

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