How to Process Charge Card Payments in QuickBooks Online

Youíve got your QuickBooks Online subscription set up, youíre selling stuff, creating invoices Ö youíre well on your journey to taking around the globe, one sale at any given time. The second business accounting stepóand trust in me, this task will undoubtedly be the one that youíll define as life-changingóis to setup your QuickBooks Credit Card Payments account. Using this method, youíre making it simple for your prospects or clients to pay you, as well as reducing work with your own time recording them.

Iím going to demonstrate you simply how easy it really is to set up your QuickBooks Credit Card Payments account and also the magic that may follow. So letís dig right in.

Setting Up QuickBooks Bank Card Payments
To produce an innovative new Credit Card Payments account in QuickBooks Online, click the gear icon into the top right corner, and then choose ìAccount and Settingsî:

quickbooks bank card payments

From there, click on the ìPaymentsî tab on the left navigation bar:

quickbooks credit card payments

Then youíll see information about rates (note: when your customers choose bank transfers, your QuickBooks Credit Card Payments fee is nothing.)

quickbooks credit card payments

Now, go into the information regarding your organization:

quickbooks charge card payments

And also the owner/principal of one's business:

quickbooks charge card payments

Last, enter your company bank information:

quickbooks credit card payments

Youíll be notified quickly if you are approved, and QuickBooks bank card Payments will soon be available to use within about 24 hours.

If youíre not approved, you can call support to inquire about the reason why. Please be conscious that may possibly not necessarily be credit related; it could be that your company is a market that isnít to their approved list (for example., medical marijuana).

Managing Your QuickBooks Bank Card Payments Account
Once your account is approved, you can easily verify the connection and make changes to how transactions are handled by returning to the apparatus icon, choosing Account and Settings, and again clicking the Payments tab.

quickbooks bank card payments

You can then pick the bank account in your QuickBooks Online chart of accounts that youíd want to have deposits post, as well the expense take into account merchant fees.

quickbooks charge card payments

If you want to see a history of transactions or change your QuickBooks Credit Card Payments settings, you can easily click on the ìManage Accountî button. Learn about how to Create a Recurring Credit Card Payment in QuickBooks, if you need any help please get in touch with us.

Clicking that button will open an innovative new page (merchantcenter.intuit.com). From here, you are able to review most of the QuickBooks Credit Card Payments transaction history, manage mobile-only users, set alert preferences, access help and resources, and change the bank account, if needed.

Creating Transactions
Given that your QuickBooks Credit Card Payments are all set and ready to go, you can begin creating transactionsóand getting paid!

Letís take a look at sending invoicesóboth what goes on in your end, as well as your customersí.

Before we accomplish that, set a preference to be sure your web visitors will view the invoice through the Online Invoice portal. For this, click that gear icon, go to Account and Settings and then select the Sales tab.

Here, you want to click the section titled ìOnline deliveryî and then make sure that the check box next to ìAttach invoice as PDFî is certainly not checked. We donít want to install the invoice because we should have the recipient to see it when you look at the invoice portal, where they will have the option to cover.

quickbooks charge card payments

Now weíre prepared to send an invoice. The best way to create an invoice would be to click the Quick Create button into the top right corner and choose Invoices. (Quick Create may be the QuickBooks term for the spinning plus sign.)

quickbooks credit card payments

As soon as you get the invoice form open, just fill it out while you normally wouldómake sure you choose which types of online payment options youíll acceptóand then click ìSave and sendî within the bottom right corner.

quickbooks charge card payments

The following screen allows you to make any changes into the subject line and body of the email before you send it. You can change your mind concerning the payment options or add them, just in case you forgot whenever you developed the invoice.

When everything looks good, strike the ìSend and closeî button.

quickbooks charge card payments

Provided that your customer pays online, youíre done. Iíll show you what I mean below.

Customer Online Invoice Portal
After you send that invoice, your customer will get an email (without having the invoice attached as a PDF) that features a button theyíll click to look at their invoice. Provided that they donít delete this email, theyíll be able to go back and view the invoice any moment they choose.

quickbooks credit card payments

Once they click the ìView Invoice,î theyíll be studied to the Online Invoice Portal, and this is when the magic of QuickBooks Credit Card Payments really happens. From the Online Invoice Portal, the customer can print, save the invoice as a PDF, and pay it.

quickbooks charge card payments

When they click the ìPay Nowî button, the consumer chooses the payment method and enters the information. There is also the option of creating a free account to save lots of their payment info to utilize next time they receive an invoice from a QuickBooks Online user.

You can observe within the screenshot below, the client has chosen to use a credit card to pay for. Once theyíve chose the amount to pay for (it can be not as much as or add up to the balance due from the invoice but not over), theyíll be asked to enter the name from the card, card number, expiration date, CVV code, and billing ZIP code.

quickbooks bank card payments

After they click on the ìSend paymentî button, theyíll see a confirmation on the screen, and also the Online Invoice Portal will show a paid status.

quickbooks bank card payments

quickbooks bank card payments

Theyíll also receive an email utilizing the payment confirmation, which include a hyperlink to the invoice within the Online Invoice Portal.

quickbooks bank card payments

QuickBooks Online Marked as Paid
Earlier, I told which you that when the invoice is sent, if youíre using QuickBooks Credit Card Payments, your task is performed. QuickBooks Online does all the other countries in the do the job.

After your customer pays, youíll also receive an email notifying you that youíve been paid, so when you open the invoice in QuickBooks Online, youíll view it now has a paid status, with a web link towards the payment in QBO.

quickbooks charge card payments

Whenever you check the page through the invoice, youíll start to see the receive payment screen; this may show you the date, amount, and therefore the transaction has been processed via QuickBooks bank card Payments.

quickbooks charge card payments

Once the deposit hits your bank, QuickBooks Credit Card Payments enters the deposit for your needs.

quickbooks bank card payments

Within the screenshot below, you can observe the audit history when it comes to deposit, showing that QuickBooks Credit Card Payments worked its magic and posted the deposit for your needs.

quickbooks-credit-card-payments

Even better, if the customer pays with a credit card, QuickBooks bank card Payments also magically enters the transaction for the merchant fee!

quickbooks bank card payments

Storing Payment Information in QuickBooks Online
Along with creating invoices and sending them to customers, you can have your customers complete a payment authorization form and store their bank or bank card information. QuickBooks Online and QuickBooks Credit Card Payments are PCI compliant, and once you enter the payment details, all nevertheless the last four digits are masked.

The screenshot below shows an American Express card, you could store Visa, MasterCard, Discover, or bank routing/account numbers, with respect to the clientís preference. You simply can't store one or more card or account.

quickbooks charge card payments

To create a sales receipt, simply click the Quick Create button (scroll up a bit and check out that sweet GIF again, if you need), then choose Sales Receipt. Complete the form as you normally would, and choose the sort of payment method youíve just added.

quickbooks credit card payments

The best part, I think, about using QuickBooks Credit Card Payments is the fact that for those who have an accounting tool for recurring sales (we use these for all of your bookkeeping clients at Kildal Services), it is possible to decide to turn a sales receipt into a recurring transaction. Which means that QBO will automatically create a brand new sales receipt at whatever interval you set.

And in case there is the payment information stored, it also charges the card or drafts the financial institution and emails the consumer and you also a duplicate, all during the same magical time.

If youíre not doing recurring sales, you are able to still store the card. So whenever the customer is ready, they can allow you to know that itís OK to receive a payment utilising the payment method on file. In this situation, youíd click in your Quick Create, choose Receive Payment, and go into the appropriate information.

quickbooks bank card payments

The Bottom Line
One or two hours notes to wrap up: When youíve got your QuickBooks Credit Card Payments account setup, you are able to use it on your own mobile device to get payments and create sales receipts.

For users you wish to put up to get payments not gain access to your QuickBooks Online account, put them within the merchant center as a mobile user. They can then download the GoPayment app and commence accepting payments.

You may be thinking, What about the fees? Look at this last thing: I was a die hard, dig-in-my-heels, Iím-not-paying-for-that merchant service haterÖ. But once I started accepting charge cards, it wasnít long before I realized that it really is life changing (and far easier than using QuickBooks checks). The full time I had spent chasing money was almost twice the thing I was spending in merchant fees!

Best of luck, and luxuriate in all of that leisure time youíll have, now that you understand how to use QuickBooks Online for charge card payments!